Despite the lockdown, transport and logistics firms are still operating, due to the need to supply certain essential activities. The logistics function represents a vector for Covid-19 propagation. In this connection and as a complement to the preventive measures imposed by the government, you will find below some best practices for effectively controlling the spread of the virus.
1. Warehouse and personnel management
– Suspend all forms of carpooling
– Stagger employee arrival times on site in order to drastically reduce all contacts in congested areas (entrances, turnstiles, registration and control areas, changing rooms)
– As far as possible, organise staff into separate, non-modifiable teams and possibly shift working hours (one team in the morning and another in the afternoon, prevent teams from meeting)
– Once employees arrive, require hand washing and introduce a frequency for hand cleaning (e.g. hourly) using antibacterial products
– Check workers’ body temperature upon arrival. Workers who display symptoms must stay home
– Require staff to wear masks, gloves and coveralls, and brief them on their use
– Prevent or at least restrict staff from other departments (production, offices) and/or outside staff from accessing the warehouse
– Separate warehouse activities between the areas in contact with the outside environment from the other areas (incoming and outgoing goods, storage, order preparation and fulfilment) before avoiding as far as possible any interaction between the teams
– Regularly sanitise warehouses, offices and premises – if possible once a week (w/o forgetting door handles, switches, etc.)
– Step up bathroom cleaning frequency
– Limit any activity deemed unnecessary, such as inventory checks
– For meals, avoid gatherings in dedicated rooms or delimit via safety distances or half-hour shifts (ban on the use of fridges, coffee machines, thermoses, etc.)
– Prohibit the exchange of tools between workers, who must further wear gloves (forklifts, bar code readers or other manual devices). After each use, clean tools with disinfectant wipes
– Avoid group meetings on the premises and communicate via telephone or videoconferencing. If this is not possible, limit the number of participants while observing safety distances
– Favour teleworking for administrative staff
– In case of suspicion of Covid-19, inform employees who may have been in contact, reinforce preventive measures and organise enhanced monitoring.
2. For drivers
– Favour the fixed assignment of a single vehicle per driver
– Have drivers enter the warehouse one by one and avoid having them wait in a waiting room
– During the unloading and/or loading of goods, drivers must wear masks, which should be provided if they do not have any
– Introduce a mailbox for dropping off documents (for example shipping documents)
– At the end of a driver’s shift, have him clean the vehicle and the driver card (steering wheel, handles, dashboard, keys, manual liftgate override and the entire passenger compartment) using suitable disinfectants
3. Supply chain and prevention
– Increase resupply order size (by placing larger orders while preventing stocks from stacking up) with a view to reducing shipping frequency and thus the risk of spreading Covid-19
– For cooperatives and temporary workers, only hire new workers if absolutely necessary. Have new workers undergo health checks.
– Prioritise shipments to hospitals and the geographical areas the most heavily affected by the virus (countries, regions); also prioritise shipments of products used to treat people affected by Covid-19
– Reduce payments made at drop-off
Regulatory reminder: The employer records in a single document the results of the assessment of risks to employee health and safety. In a number of cases, the employer must also draw up an occupational risk prevention plan. These documents must be kept up to date. Employers must also update the single risk assessment document and, as necessary, the prevention plan, while incorporating the necessary preventive measures to deal with Covid-19.
For any questions, please contact Verlingue’s prevention department firstname.lastname@example.org